Graphics Library: upload, label, and find every graphic

Graphics sits in the sidebar, below Clients. It is also in the Catalog as Graphics Library, and every project page has a Graphics tab that shows that project's graphics.

Across the top is a strip of four counts that are also filters: how many graphics you have (click it to show all), how many have suggestions waiting, how many are missing alt text, and how many are in the Trash. Click one to see exactly those graphics; click it again, or Show all, to go back. A count of zero is shown in gray.

Press Upload, or just drag files or folders anywhere onto the page. You can also paste a copied picture with ⌘V on a Mac or Ctrl+V on Windows. Choose files and Choose a folder open your computer's file picker. A dropped folder keeps its folder names, including folders inside folders.

Accepted files: JPG, PNG, WebP, GIF, HEIC, AVIF, BMP, TIFF, SVG, AI, EPS, PSD, and PDF, up to 25 MB each. Each team can keep up to 2 GB; files in the Trash count until they are deleted for good. Videos are coming soon; a video in a drop is listed as Not added with that reason.

Each file is read in your browser first: aiKit makes a small preview and a larger viewing copy, and takes two fingerprints, one of the exact file and one of the picture itself. Three files upload at a time. The queue shows each file with its preview, folder, size, and what is happening: Reading, Checking for duplicates, Waiting, a progress bar while uploading, then Uploaded. The bar at the top counts how many are done.

If a file stops (a dropped connection, for example), it shows Stopped with a Retry button, and Retry all retries every stopped file. A retry sends only the parts that didn't arrive. If you close the tab in the middle of a big upload, drop the same files again within two days and the unfinished ones pick up where they stopped.

You can hide the upload window while it works; uploads keep going as long as the page stays open. When everything is done, Review this upload shows just those files, ready to label, and Get suggestions for these asks for suggestions on all of them.

Before a file uploads, aiKit compares it with every graphic you can see and with the other files in the same drop. It compares the pictures themselves, not file names, so the same photo saved under a new name, resized, or exported again is still caught.

A match stops that one file and marks it in yellow: Same file as, or Looks like, followed by the matching graphic's name and preview. Skip leaves it out; Upload anyway keeps both. For a big drop, Skip exact copies skips every file that is byte-for-byte the same as one you have, and Upload all look-alikes sends the rest.

Apply to everything in this upload sets a client, a project, categories, tags, and a rating (Approved or Best) on every file in the drop. You can set them before or while the files upload: a change also updates files that already went up. Same as last batch fills in what you used last time.

When your folders are named after a client or project you have, or carry useful words, From your folder names offers them as chips, for example a folder called "Maple Street Bakery/Menu photos" suggests the client Maple Street Bakery and the tag menu. Click a chip to use it.

Search matches file names, folder names, tags, categories, alt text, and descriptions; every word you type must match. Next to it are Client, Project, Category, and Tag; each opens a short list, with a search box when the list is long. More filters adds Color (swatches for each main color in your library, such as mostly blue or mostly orange), Type (photo or image, vector, layered design, PDF), Shape (landscape, portrait, square), Size in pixels, when it was Added, Added by, Rating, and Needs (missing alt text, suggestions waiting, no tags, not in a project). Sort (newest, oldest, name, largest files) sits at the right, next to your saved views. On a phone, search and a Filters button show first, and Filters opens the rest.

Filters combine. A bar says how many graphics match and lists each filter as a pill you can click to remove; Show all clears them. Every filter lives in the page address, so you can bookmark a view or send it to a teammate, who sees only the graphics they can access. Save this view keeps the current filters under a name you choose; saved views are listed under Saved views above the grid, and pointing at one shows a minus button that deletes it.

Select graphics with the checkbox on a card, or ⌘-click or Ctrl-click a card. Shift-click selects everything between two cards. Once anything is selected, a plain click adds or removes a card. ⌘A or Ctrl+A selects everything that matches the current filters, even graphics that haven't scrolled into view, and Select all matching does the same from the bar. Esc clears the selection.

With the keyboard: the arrow keys move between cards, Space selects, Shift+Space selects a range, and Enter opens the card.

The bar at the bottom changes every selected graphic at once: add or remove tags, add a category, add to a client or a project, set a rating, Suggest labels, and Accept waiting suggestions. More holds Move to Trash. Graphics you can only view are skipped, and the message says how many. On a phone the bar stays slim (how many are selected, Clear, and Edit labels); Edit labels opens the same choices full width.

Two kinds of suggestions show as purple chips with a plus sign; nothing changes until you click one. From the file name looks at the file and folder names and offers tags, a category, and a client whose name appears in them; it is instant and free. Suggest labels sends a small preview of each selected picture to aiKit's AI, which suggests a category, tags, alt text, and a one-line description, reusing your team's own words where they fit. Cards with suggestions waiting show a small purple dot before their name.

In a graphic's details you can click single chips, Use the suggested alt text or description, Accept all, or Dismiss. Accept in the bottom bar takes every waiting suggestion on the selected graphics; it fills alt text and descriptions only where they are empty. Files without a preview are skipped. AI suggestions have a monthly limit per team; when it is used up, the message says so, and they start again on the 1st. Name suggestions keep working.

Click a card to open its details on the right. The address changes to a link for that one graphic, which Copy link copies; only people who can see the graphic can open it. The panel shows a large preview, Download original (the exact file you uploaded), the file and folder names, type, size in pixels and bytes, and who added it when.

Alt text is the short description websites and screen readers use; under 125 characters reads best, and the counter shows how close you are. Below it are Description, Categories, Tags (type and press Enter; matching words you already use appear as you type), Rating (Not reviewed, Approved, Best, Not using), and Clients and projects, where you see every client and project the graphic belongs to, add more, or remove one. A graphic can belong to many clients and projects. Changes save as you make them.

Looks similar shows up to eight other graphics whose pictures are closest to this one, such as other versions, crops, or shots from the same set. Click one to open it.

Move to Trash hides a graphic from the library; Trash, in the numbers at the top, lists them, with Restore. After moving to Trash, an Undo button appears for a moment.

A project page's Graphics tab shows that project's graphics. Add from library opens a picker with search; pick as many as you like and press Add. Upload opens the upload window with the project already chosen. Remove takes a graphic off the project only; it stays in the library and in any other project. Open in library shows the same graphics with every filter.

• Graphics you upload belong to your workspace. Everyone in your workspace can see and change them.
• A graphic added to a client or a project is also visible to everyone with access to that client or project.
• Reviewers see those graphics and can download them, but can't label, move, or delete them; their details panel says View only.
• Anyone else gets nothing: no preview, no download, and a link to a graphic they can't see says it isn't available.
• Previews are always shown as plain pictures. Originals, including SVG and PDF files, are always downloaded, never opened inside aiKit.